Terms of Use

Date of Last Revision: August 20, 20202

Terms of use of Boothted.com platform

This agreement is written in English (UK). To the extent that any translated version of this agreement conflicts with the English version, the English version will prevail.

1. ACCEPTANCE OF TERMS

SponsorMyEvent S.A. (“SponsorMyEvent”) with registered address at 18, rue du Gruenewald, L-7392 Blaschette (Grand-Duchy of Luxembourg) owns and provides virtual-booth solutions for Companys and event organizers (collectively the “Services”) on the platform called Boothted.com (the “Boothted”) 

By creating a profile on Boothted.com, by accessing and using the Services, the event organizer (hereinafter as “Organizer”) and Company (hereinafter the “Company”) – (collectively hereinafter named the “Customers”) agree to accept the terms and conditions set forth below (the “Terms of Use”) on behalf of themselves and / or their Companys, or represented person / company, and that this relationship(s) are and will be bound by the Terms of Use. If the Customers do not agree to be subject to these Terms of Use, they are requested to immediately stop using the Services. By continuing to use the Services, the Customers automatically agree to be bound by these Terms of Use.

SponsorMyEvent reserves the right, at its sole discretion, to change, modify, update, add, or remove portions of the Terms of Use at any time, with or without notice to the Customers. The Customers are kindly invited to check these Terms of Use, available on the Boothted website, subject to changes from time to time. The continued use of the Services after the posting of any changes to the Terms of Use will signify the acceptance by the Customers of those changes.

2. SCOPE OF AGREEMENT

These Terms of Use cover the use of the Services, including, but not limited to, the process by which the Customers setup virtual booths, consult, post, advert, manage booths, profiles, and/or manage the contacts between Companys and Organizers and new clients through the Services on the Boothted platform. Customers agree that these Terms of Use apply to the above mentioned uses of the Services.

3. CHANGES TO THE SERVICES

SponsorMyEvent has the right to change or modify, upgrade, add to, or discontinue the Services or any portion or feature thereof at any time without notice. SponsorMyEvent also reserves the right to assign any rights, licenses, or obligations arising out of or relating to these Terms of Use without restriction and on its own discretion.

4. REGISTRATION AND USAGE 

Customers must register and create a profile on Boothted.com to access and use the Services. If Customers are registering on behalf of a company (ies), by registering, they confirm and agree that they have the requisite authority to register on behalf of such company (ies). The same applies if the Customers act on behalf of other person(s).  The email address provided during the registration will be the login for the Boothted account. Each account must have a unique email address and Customers agree to not create more than one account under the same email address.

Customers warrant that any information provided during registration or at any time thereafter is true, accurate and complete and that Customers will update all such information as necessary to maintain its truth, accuracy and completeness. Failure to do so shall constitute a breach of these Terms of Use. Customers shall be responsible for maintaining the confidentiality of their own password, and will be solely liable for all actions taken via their account and under their password, whether or not made with their knowledge or authority. Customers further agree that any credit card or payment gateway information provided during registration or at any time thereafter is valid and that the Customers have authority to authorize payments from such credit card or account.

By registering, Customers agree to use the Services only for the purposes advertised on the Boothted website or in any other marketing material published by Boothted or SponsorMyEvent. Customers agree to not post content or perform any action on Boothted that infringe, violate someone else’s rights or otherwise violate the national/international law or might have such or similar consequences.

By registering, Customers confirm that they are a valid business desiring to use the Services with aim to setup virtual booths, advertise the business and/or to find new customers through the virtual booth. Any information provided about Customers’ business (information about the business, event, exhibition or other) or contact information (such as email addresses, banking account number and phone numbers and etc.) must be valid and accurate contact information.

5. THE SponsorMyEvent ADVERTISING/MARKETING NETWORK

In order to maximize the exposure of the Boothted business online and the booths created through the Services, SponsorMyEvent can, at its sole discretion: enter into agreements with third party businesses in order to create a profile page of Boothted website or on third party’s websites; optimize any current or future Internet listings for Customers’ business; take advantage of search engine marketing; lead generation or social networking opportunities; advertise Consumer`s business through media means, and perform any other acts it deems appropriate to increase traffic and use of the Services (the “SponsorMyEvent Marketing Actions”).

The SponsorMyEvent Marketing Actions will include any and all search engine marketing, lead generation or social networking that SponsorMyEvent undertakes on behalf of the Customers or to promote the Services and generate traffic to increase the number of views and visits of the virtual booth through Boothted, including but not limited to marketing and advertising effected through any of the SponsorMyEvent Marketing Actions.

From time to time, at its sole discretion, SponsorMyEvent may make specific offers to Customers to participate in the SponsorMyEvent Advertising Network. The terms and conditions of these offers will be available to the said Customers at the time of the offer and acceptance of the offers will be at the Customers’ sole discretion.

6. FEES/PRICING; PAYMENT TERMS

The fees for using the Boothted platform are indicated on the Boothted website.

If Customers choose the paid package(s) or additional options as set forth on the Boothted website or in any other SponsorMyEvent agreement(s) or in Terms of Use, they agree to pay all charges for the Services as indicated on Boothted website, in the respective agreement, or in Terms of Use.  

The Customers agree that the address, the email address, fax and any other details they provide in their account settings are valid business addresses and that SponsorMyEvent may invoice these Customers at such addresses/numbers  or through other electronic or facsimile communications.

Any charges invoiced by SponsorMyEvent are exclusive of all taxes, levies, or duties imposed by the taxing authorities, and Customers shall be responsible for payment of all such taxes, levies, or duties, excluding only Luxembourg taxes based solely on SponsorMyEvent’s income. All fees paid to SponsorMyEvent by pursuant to these Terms of Use are nonrefundable.

SponsorMyEvent reserves the right, at any time and at its discretion, to change any fees and any other pricing terms for the Services or additional features on Boothted website. Any changes shall be posted on the Boothted website or communicated to the Customers per email/fax/mail or other means and will be effective immediately after a prior notification of 1 week to the Customers.

7. PAYMENT AUTHORIZATION; INVOICING

SponsorMyEvent will invoice the Customers on a monthly, yearly or single (depending on the chosen packages/service for Services) basis, in advance, for all amounts due to SponsorMyEvent. Each invoice shall set forth the fees to be incurred in the forthcoming month (hereinafter the “SponsorMyEvent Invoice”). SponsorMyEvent agrees to post each SponsorMyEvent Invoice on the Customers’ online account within one week of the first day of the applicable calendar month (hereinafter the “Invoice Posting Date”) or in case of the single payment at latest one week after the paid Services have occurred/have been concluded.

By providing a credit card or any other payment information either during registration or at any time thereafter, each Organizer or Company warrants that such credit card or payment gateway is correct and valid, and authorize SponsorMyEvent to charge such credit card or payment gateway for amounts due under the SponsorMyEvent Invoices pursuant to the payment schedule set forth in present section  below.

Payment Schedule:

For each SponsorMyEvent Invoice, SponsorMyEvent will charge to the credit card or payment gateway, listed in the Customers’ account, all undisputed amounts of such SponsorMyEvent Invoice at the day of the Invoice Posting Date. Customers are responsible for logging in and timely reviewing any SponsorMyEvent Invoice. All amounts on SponsorMyEvent Invoice shall be deemed to be undisputed unless you submit a disputed charge claim to SponsorMyEvent pursuant to Section 9, below. Once an amount has been charged to a Customers’ credit card or payment gateway, it is nonrefundable.

8. NONPAYMENT

If, for whatever reason, SponsorMyEvent charges the Customers’ credit card or payment gateway pursuant to Section 7, above, and the payment does not go through, SponsorMyEvent reserves the right to suspend their access to the Services. If the Customers fail to pay the applicable invoice within 10 days of the date of suspension, or to otherwise negotiate a payment plan for all amounts then due, SponsorMyEvent reserves the right to cancel the Customers account. In the event SponsorMyEvent cancels the account for non-payment, all amounts due and unpaid to SponsorMyEvent for use of the Services shall become immediately due and payable.  In the event of non-payment and the exhaustion of the procedures set forth in this section, SponsorMyEvent reserves the right to seek payment using any remedies allowed to it by law.

9. DISPUTED CHARGES

If the Customers wish to dispute any fees or charges invoiced by SponsorMyEvent, the Customers agree to submit the disputed fee or charge to SponsorMyEvent no later than five (5) business days after the SponsorMyEvent Invoice containing the disputed fee or charge is sent for payment. The Customers are responsible for logging in and timely reviewing any SponsorMyEvent Invoice. Each Organizer and Company may submit a disputed fee or charge by contacting SponsorMyEvent by registered mail. SponsorMyEvent agrees to review said dispute and work with the concerned Organizer or Company to find a timely and best solution.

10. ELECTRONIC COMMUNICATIONS

SponsorMyEvent reserves the right to contact the Customers from time to time for feedback about the Services, special announcements and for service and support related issues through e-mail, facsimiles, text or voice messages, or notices posted on Boothted website. Notices will be deemed effective at the time they are sent by SponsorMyEvent or as of date they are posted, regardless of whether the Customers actually read any such notices.

Customers may opt-out of receiving notifications through the Services by logging into the account and changing the notification settings; opting-out of such notifications, however, will limit the effectiveness of the Services. Customers may not opt-out of receiving notifications relating to support of the Services or other notices as required by law. 

Customers consent that any emails, surveys, other information or feedback provided to SponsorMyEvent through the Boothted platform or via any other medium, except for Personally Identifiable Information can be used by SponsorMyEvent in any manner, including but not limited to testimonials, reviews and ratings on SponsorMyEvent or third party websites.

11. INTELLECTUAL PROPERTY

SponsorMyEvent grants you a license to use the Services in accordance with these Terms of Use. Customers agree not to copy, modify, reformat, rent, lease, lend, frame, create derivative works, download, store, reproduce, upload, reprocess, make a commercial use of, or distribute the Services. SponsorMyEvent reserves all rights to the Services not expressly granted in these Terms of Use.

SponsorMyEvent retains all rights in and to, including without limitation, the copyrights, patents, and trade secrets, trademarks or service marks contained in or relating to the Services (collectively the “SponsorMyEvent Intellectual Property”) that are the exclusive property of SponsorMyEvent and/or its licensors.  SponsorMyEvent does not transfer any rights of SponsorMyEvent Intellectual Property to Customers.

Content of the Services that incorporates or includes any of the SponsorMyEvent Intellectual Property may not be used, copied, reproduced, distributed, transmitted, broadcast, displayed, sold, licensed, or otherwise exploited for any other purposes whatsoever without the prior written consent of SponsorMyEvent or the rightful owner, as applicable.

12. CONFIDENTIAL INFORMATION

Confidential Information is any oral, written, graphic or machine-readable information disclosed by SponsorMyEvent that is designated in writing to be confidential or proprietary or is otherwise reasonably understood to be confidential. Confidential Information shall include, but not be limited to, any and all data regarding the performance of any functionality of the Services. Customers agree to not disclose or use any Confidential Information without the prior written consent of SponsorMyEvent, and to maintain the confidentiality of the Confidential Information.

13. ORGANIZERS AND COMPANIES WARRANTIES

It is the Customers responsibility to use the Services properly and effectively. By using the Services Customers warrant that: they will use the Services only for the purposes advertised on the Boothted website or any other marketing material provided by SponsorMyEvent; that Customers are a valid business desiring to use the Services with the aim to host virtual booths on Boothted; that any information provided, among such are e-mail, business addresses, phone numbers, event/company details, payment details and other, is valid and active information. Any breach of this section will result in termination of the Customer’s account on Boothted. SponsorMyEvent reserves the right to pursue any remedies available to it by law or in equity for any breach of this Section.

14. ORGANIZER’S AND COMPANY’S RESPONSIBILITIES

Organizer is responsible to furnish Company with all the requested information about the event /booth Company is interested to aquire a virtual booth. Companys respectively are responsible to providing support for the virtual booth.

Customers are responsible for ensuring that they can fulfil all parts of virtual-booth deal made through the Services. Customers are also responsible for communicating changes directly to their counterparts (respectively Organizer or Company).

Customers are also responsible for all equipment required to access the Services, including (but not limited to):

  • a properly configured internet enabled device compatible to Boothted;
  • a functioning and valid email address;
  • any required software, including an accepted browser (currently the latest versions of Google Chrome, Microsoft Edge, Apple Safari, Firefox) that is configured to accept cookies, download images, and run JavaScript; and
  • any other equipment needed to access the Services.

When using the Services Customers must comply with all laws and restrictions, including Luxembourg laws and regulations, to which the Services are subject.

15. USE OF THE SERVICES

Customers may not use the Services in any manner that is illegal or harmful to the Services or SponsorMyEvent. Among other restrictions, Customers agree not to: 

  • Use the Services through unauthorized interfaces or protocols;
  • Transmit information that infringes the rights of others or is abusive, pornographic, violent, racist, discriminatory, offensive, vulgar, obscene, defamatory, invasive of personal privacy, harassing, threatening, or otherwise objectionable;
  • Translate, reverse-engineer, decompile, disassemble, modify, or make derivative works from the Services or Services software (accept as applicable law expressly permits);
  • Remove, obscure or alter any notices or indications of rights in or to the SponsorMyEvent Intellectual Property;
  • Interfere with, or attempt to interfere with, compromise the system integrity or security, or decipher any transmissions to or from any SponsorMyEvent servers;
  • Take any action that imposes an unreasonable or large load on SponsorMyEvent’s infrastructure;
  • Upload invalid data, viruses, worms, or other harmful software to the Services;
  • Use automated means, including spiders, robots, crawlers, data mining tools, or the like to download data from the Services, unless expressly permitted by SponsorMyEvent;
  • Use the Services in a way that disables the Services or prevents or inhibits anyone from using the Services; or
  • Impersonate any person or entity in order to use, or through use of, the Services.

Customers agree not to allow or consent any third party to act in the above mentioned manner.

16. CUSTOMERS SUBMISSIONS

Materials, including but not limited to text, software, data, images, graphics, photos, audio, audiovisual, videos, and content of any nature provided by SponsorMyEvent (“Content”) or by Customers (the “Submissions”) to the Services website is owned by the party contributing such content. Customers are solely responsible for their own Submissions. By transmitting their Submissions, Customers warrant that they have all rights and authorizations necessary to post, submit, display, produce, or otherwise transmit, such content. Customers agree that they will not submit in the Submissions material that is or contains the intellectual property of a third party that they do not have permission to use.

Customers shall retain all of their ownership rights in their Submissions; however, by submitting material to SponsorMyEvent, Customers grant SponsorMyEvent the irrevocable, fully transferable right to use, reproduce, distribute, modify, transmit, prepare derivative works of, display and produce the material in connection with the Services and SponsorMyEvent’s business, and to grant these rights to the third parties. To the extent Customers do not have ownership rights to any of the Submissions, Customers shall indemnify SponsorMyEvent for any claim regarding SponsorMyEvent’s use of the Submissions.

SponsorMyEvent does not guarantee any confidentiality with respect to any Submissions and will not treat any Submissions as confidential. When using the Services, Customers may be exposed to Submissions from a variety of sources, and SponsorMyEvent is not responsible for the accuracy, usefulness, safety, or intellectual property rights of or relating to such Submissions, which may be inaccurate, infringing, offensive, indecent, or objectionable.

17. LINKS TO THIRD PARTY SITES

Customers may encounter hypertext links to websites operated by parties other than SponsorMyEvent during Customers use of the Services and on Boothted website. SponsorMyEvent does not control such websites and is not responsible for nor can guarantee the content of such websites. Unless otherwise explicitly stated, the inclusion of any hypertext links to such websites in the Services or on Boothted website does not imply any endorsement by SponsorMyEvent of the material on such website or any association with their operators.

18. COOKIES 

SponsorMyEvent may store or retrieve information on your browser in the form known as “cookies”. Cookies are used in order to provide the Customers with friendly and faster user experience. Usually cookies help to collect additional website usage data and to improve our Services. A cookie is a small data file that is stored temporarily to Customers’ computer’s hard disk. 

For the moment SponsorMyEvent uses session cookies. These cookies are critical and essential for the functioning of the Boothted platform. These cookies track Customers’ name and session ID (a unique number of the log in session of each Company or Organizer). Such cookies help to keep the Customers logged in while browsing on the Boothted platform.)

Cookies mentioned above are used on the Boothted webpage and as well on the websites of the other third parties who have integrated Boothted widgets, share buttons or which have installed Boothted software. 

Services provided by the third parties where the Customers have an account or use these services, which allow to share information, watch videos and so on, are subject to the privacy policy of those third party service providers. Such services enables SponsorMyEvent to provide enhanced functionality and more features on Boothted website and platform, but the use of the data collected through these cookies by third parties are under the rule of their privacy policy. 

19. DISABLING COOKIES ON YOUR BROWSER

Customers can instruct their browser to stop accepting cookies or to request permission each time they visit the websites. For these Customers need to change the settings in their browser. Please refer to the user’s manual of your browser to disable cookies. However, some Boothted services may not work properly if cookies are disabled. 

20. PROTECTION OF PERSONAL DETAILS 

SponsorMyEvent is doing the best to ensure the security of the personal information the Customers have entered. Personal information is protected by encrypting the data provided using the secure socket layer technology (SSL). However these technologies used are not error free, thus it is up to the Customers to decide whether they want to provide information on Boothted platform. For more information on the privacy policy please refer to our privacy policy terms. 

21. INFORMATIONS SHARING  

SponsorMyEvent may share information, including personal information within the SponsorMyEvent subsidiaries, affiliates and other entities forming the part of SponsorMyEvent.  

22. TERMINATION

Upon termination of the use of the Services for any reason, all of the rights to access and use any and all parts of the Services shall immediately terminate. In the event of such termination, Customers agree to remove any and all Content provided by SponsorMyEvent from all of their hard drives and any other storage media and to destroy all copies of the Content in their possession.

23. OUR RESPONSIBILITIES

SponsorMyEvent is not responsible for providing assistance or support to Customers and other parties, including error corrections, upgrades, support, updates, bug fixes, enhancements, or other types of support. Customers agree that SponsorMyEvent has no liability or responsibility for the storage or deletion of any Submissions. SponsorMyEvent reserves the right, but not the obligation, to remove any Submissions at its discretion. SponsorMyEvent may monitor the use of the Services, to the extent permitted by law, to ensure compliance with these Terms of Use, satisfy legal requirements, or protect SponsorMyEvent’s rights and the right of the third parties.

24. SOLE REMEDY

Customers and third parties only remedy for any dispute with SponsorMyEvent is to stop using the Services, unless otherwise provided by law or the competent courts. 

25. JURISDICTION

These Terms of Use shall be interpreted and governed by and construed in accordance with the laws of the Grand Duchy of Luxembourg, with regard to its conflicts of laws rules. Any claim or dispute under these Terms of Use or use of the Services by Customers shall be brought before the competent courts of the Grand Duchy of Luxembourg and Customers agree also to submit to the personal jurisdiction of these courts for the purposes of litigating any such claim or action.

26. ENTIRE AGREEMENT / TRANSLATION / INTERPRETATION

These Terms of Use as posted on the Boothted website and any operating rules for the Services established by SponsorMyEvent constitute the entire agreement between SponsorMyEvent and the Customers regarding the use of the Services. If any provision of these Terms of Use should be held illegal or unenforceable by a court with jurisdiction, such provision shall be modified to the extent necessary to render it enforceable without losing its intent, or severed from these Terms of Use if no such modification is possible, and the other provisions of these Terms of Use shall remain in full force and effect. The section headings used are for convenience only and shall not be given any legal significance.

27. NO WAIVER

A lack of enforcement will not result in waiver of any term. Also, no waiver by either party of any breach or default shall be deemed to be a waiver of any preceding or subsequent default.

 28. Governing Law AND Dispute Resolution

The laws of Luxembourg shall exclusively govern all disputes and all other proceedings outcoming of the connection and the content of the Boothted platform and the Services. The Court of Luxembourg-Ville shall have exclusive jurisdiction over all disputes and all other proceedings related to the content and the connection to this Site.

29. WARRANTY DISCLAIMER

The Services are provided “AS IS,” “WITH ALL FAULTS,” and “AS AVAILABLE.” CUSTOMERS AGREE THAT THE USE OF THE SERVICES SHALL BE AT THEIR SOLE RISK. SponsorMyEvent does not guarantee that Customers will be able to access the Services at all times or places, that SponsorMyEvent will have adequate capacity for all Customers, OR THAT THE SERVICES WILL BE OPERABLE with all equipment. TO THE FULLEST EXTENT PERMITTED BY LAW, SponsorMyEvent, ITS OFFICERS, DIRECTORS, EMPLOYEES, AND AGENTS DISCLAIM ALL WARRANTIES, EXPRESS OR IMPLIED, including implied warranties of merchantability, suitability, quality, accuracy, fitness for particular purposes and non-infringement. SponsorMyEvent MAKES NO WARRANTIES OR REPRESENTATIONS ABOUT THE CONTENT OF ANY WEB SITES LINKED TO THE SERVICEs or the services provided by the third parties. SponsorMyEvent DOES NOT WARRANT, ENDORSE, GUARANTEE, OR ASSUME RESPONSIBILITY FOR ANY PRODUCT OR SERVICES PROVIDED, ADVERTISED OR OFFERED BY A THIRD PARTY THROUGH THE SERVICES OR ANY LINKED WEB SITE OR FEATURED IN ANY ADVERTISING, AND SponsorMyEvent WILL NOT BE A PARTY TO OR IN ANY WAY BE RESPONSIBLE FOR MONITORING ANY TRANSACTION BETWEEN CUSTOMERS AND ANY THIRD PARTY.

The Services are offered by SponsorMyEvent from Luxembourg. SponsorMyEvent makes no representations that the Services are appropriate or available for use in other countries. Those who access or use the Services from other jurisdictions do so at their own volition and are responsible for compliance with local law.

30. LIMITATION OF LIABILITY

IN NO EVENT SHALL SponsorMyEvent, ITS OFFICERS, DIRECTORS, EMPLOYEES, OR AGENTS, BE LIABLE TO CUSTOMERS  OR OTHER THIRD PARTIES FOR ANY INDIRECT, INCIDENTAL, SPECIAL, PUNITIVE, OR CONSEQUENTIAL DAMAGES WHATSOEVER RESULTING FROM ANY (I) ERRORS, MISTAKES, OR INACCURACIES OF SERVICES CONTENT, (II) PERSONAL INJURY OR PROPERTY DAMAGE, OF ANY NATURE WHATSOEVER, RESULTING FROM THE USE OF THE SERVICES, (III) ANY UNAUTHORIZED ACCESS TO OR USE OF OUR SERVERS AND/OR ANY AND ALL PERSONAL INFORMATION STORED THEREIN, (IV) ANY INTERRUPTION OR CESSATION OF TRANSMISSION TO OR FROM THE SERVICES OR INTEROPERABILITY PROBLEMS, (V) ANY BUGS, VIRUSES, TROJAN HORSES, OR THE LIKE, WHICH MAY BE TRANSMITTED TO OR THROUGH THE SERVICES BY ANY THIRD PARTY, (VI) ANY ERRORS OR OMISSIONS IN ANY CONTENT, (VII) CUSTOMERS SUBMISSIONS OR THE DEFAMATORY, OFFENSIVE, OR ILLEGAL CONDUCT OF ANY THIRD PARTY, (VIII) CUSTOMERS USE, OR INABILITY TO USE, ANY PORTION OF THE SERVICES OR FOR ANY LOSS OR DAMAGE OF ANY KIND (INCLUDING CUSTOMERS’ DATA) INCURRED AS A RESULT OF THE USE OF THE SERVICES, WHETHER BASED ON WARRANTY, CONTRACT, TORT, OR ANY OTHER LEGAL THEORY, AND WHETHER OR NOT THE COMPANY IS ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. THE FOREGOING LIMITATION OF LIABILITY SHALL APPLY TO THE FULLEST EXTENT PERMITTED BY LAW IN THE APPLICABLE JURISDICTIONS.